Simplify Business Travel and Expense Management
Managing business travel and expenses should not be complex – but for many organisations, it is. Scattered tools, unclear processes, and employee confusion over reimbursements often create frustration and lost productivity.
SAP Concur solves this by consolidating travel and expense management into one intuitive platform – aligning employees, managers, and finance teams with real-time visibility and control.
This complete guide walks you through how SAP Concur works, how to access it, and how each module functions. Whether you are new to the platform or seeking advanced help, this guide gives you everything you need to manage T&E efficiently.
What Is SAP? A Quick Overview
SAP is a modular, enterprise-grade platform that integrates key business functions like finance, HR, sales, and logistics – centralising data for seamless, real-time collaboration across departments.
Key SAP Capabilities:
- Integration of business processes
- Centralized, real-time data
- Streamlined operations
- Support for global business structures
How SAP Empowers Global Enterprises:
Tool | Purpose | How Concur Enhances It |
S/4HANA | Central finance hub | Natively integrated for cost object import, organisation hierarchies, financial posting and payment confirmation data import |
SuccessFactors | HR management | Auto-creates and updates employee profiles in Concur and enables multi-level approval workflows |
SAP Analytics Cloud | Business intelligence | Converts every expense into reportable insight |
SAP GRC | Governance & compliance | All transactions are audit-ready by design |
SAP Concur: What It Does and Why It Matters
SAP Concur is SAP’s cloud-based travel & expense management platform, designed to automate and streamline your company’s travel & employee-based spend management.
Core Modules:
- Concur Travel: Book flights, hotels, and ground transport
- Concur Request: Pre-authorisation of booking & non-booking (e.g., cash advances) related spend prior to the trip
- Concur Expense: Capture & optically recognize receipts / Create, submit, approve and process expense reports/claims digitally
Together, these modules provide an end-to-end view of travel & employee-based expenses, enforce travel policies, and seamlessly integrate with your ERP and HR systems.
SAP Concur Solutions: Module-by-Module
1. Concur Travel + Concur Request (Before the Trip)
Book corporate travel with preferred vendors, enforce pre-trip approvals, and apply policy controls.
Key Features:
- Book flights, hotels, and rental cars in one system
- Enforce hotel/airfare policies at booking
- Route for pre-approval (Concur Request Add-on)
- Auto-send itineraries to mobile devices
Business Impact:
No out-of-policy bookings, improved rate negotiation, and better forecasting.
2. Concur Expense (During and After the Trip)
Automatically generate expense reports using receipt photos and AI-powered categorisation.
Key Features:
- Snap receipts via mobile app
- OCR extracts merchant, amount, and date
- System auto-categorises expenses
- Approval via mobile
- Real-time policy/budget checks
- Reimbursement in ~48 hours
Business Impact:
Eliminates manual entry and speeds up reimbursement cycles.
Seamless ERP Integration: SAP + Concur
Once an expense is approved in Concur, it flows directly into your SAP ERP:
- Posting happens on event-basis via native connectors
- Cost centers and budgets adjust in real-time
- CFOs get live insights into spend
Whether it is travel data or travel supplier invoices, SAP Concur ensures every transaction is reflected in your broader financial ecosystem, enabling smarter, faster decisions.
SAP for Me: Centralised SAP Product Access
SAP for Me is a personalised portal that unifies your SAP experience – providing a dashboard of tools, subscriptions, notifications, and user settings in one place.
What You Can Do with SAP for Me:
- Access all SAP products with one login
- Manage your profile, licenses, and security
- Update contact details without support tickets
- Jump directly to SAP Concur (depending on IT configuration)
Whether you are using Concur, SuccessFactors, and/or SAP for Me saves time and simplifies navigation.
Bringing It All Together
SAP Concur is the best-in-class cloud solution available for travel and expense automation – but to unlock its full value, you must understand its ecosystem.
Concur simplifies workflows, enforces policies, reduces errors, and integrates deeply with your SAP environment. It turns scattered, manual processes into a centralised, automated, real-time system.
Benefits include:
- Faster reimbursement cycles
- Reduced policy violations
- Real-time spend visibility
- Fewer employee complaints
- Streamlined finance operations
Why FinTrans Solutions?
At FinTrans Solutions, SAP Concur is not one of many tools we implement – it is our sole focus. We specialise in end-to-end Concur implementations across literally all industry verticals.
We help you:
- Map your policy and workflow logic
- Configure modules for your exact needs
- Train employees and managers
- Integrate with your SAP ERP
- Optimise ROI through best practices
Ready to simplify your T&E process?
FAQ
What is SAP Concur and how does it simplify travel and expense management?
SAP Concur is a cloud-based travel and expense management platform that automates business travel booking, expense capture, approvals, and reimbursements. It simplifies T&E by combining travel, pre-approvals, and expense reporting into one system with real-time visibility and policy control.
How does SAP Concur work with SAP ERP systems?
SAP Concur integrates natively with SAP ERP systems like S/4HANA. Once expenses are approved, they are automatically posted to the ERP, updating cost centers and budgets in real time and giving finance teams live insights into company spend.
What are the main causes of uncontrolled corporate travel spend?
SAP Concur includes three core modules:
-
Concur Travel – Book flights, hotels, and ground transport
-
Concur Request – Pre-approve travel and non-travel spend before the trip
-
Concur Expense – Capture receipts, create expense reports, and process reimbursements digitally
Together, they provide end-to-end travel and expense management.
How does SAP Concur improve employee reimbursement and compliance?
SAP Concur uses mobile receipt capture and AI-based OCR to auto-extract expense details, categorise spend, and enforce policy checks in real time. This reduces manual work, minimises errors, and enables faster reimbursements—often within 48 hours.
What is SAP for Me and how is it related to SAP Concur?
SAP for Me is a centralised SAP portal that allows users to access SAP products, manage profiles, licenses, and security settings, and directly launch SAP Concur (based on IT configuration) using a single login
Why choose FinTrans Solutions for SAP Concur implementation?
FinTrans Solutions specialises exclusively in SAP Concur implementations. They provide end-to-end services including policy mapping, configuration, ERP integration, training, and optimisation helping organisations maximise ROI from their travel and expense management system.